Niagara Falls, Ontario
Conference: October 18-20, 2016
Exhibitors: October 18&19, 2016
On behalf of the Association of Canadian Ergonomists / l’Association canadienne d’ergonomie (ACE) and the 47th Annual Conference Organizing Committee, we invite you to consider supporting the profession of ergonomics in Canada through exhibitor or sponsorship involvement with our annual conference in 2016.
The theme, “Harnessing the Power of Ergonomics” recognizes that ergonomics and human factors theory, evaluation, and design principles, have not only had a positive impact on health and safety, but that they have and will continue to contribute in a powerful way to the optimization of products, systems, and environmental designs. The ACE 2016 National Conference hopes to commemorate the many ways in which researchers, ergonomists and human factors professionals have used their skills to better society.
ACE 2016 will attract ergonomists, human factors professionals, researchers and students, as well as members of allied professions, including: safety, health, rehabilitation, industrial hygiene, industrial design, human resources, psychology, engineering, usability, user experience and facility planning. Internationally renowned speakers, practicing ergonomists, researchers and students will present their most recent work in oral presentations, panel discussions, workshops, and symposia sessions. The annual conference will also provide ample opportunities for professional networking.
The destination of this year’s conference being Niagara Falls, Ontario is sure to be an added draw to make this a well-attended conference given the central location within the province of Ontario, and the proximity to Ontario’s provincial capital, the City of Toronto.
Involvement with this event provides high profile exposure for your employees, your products and your organization. The conference program is designed to provide multiple opportunities to network, to develop and expand professional relationships, and to share experiences and solutions for current issues. ACE 2016 is a strong forum for developing new leads, showcasing your products or services, and demonstrating support and commitment to ergonomics in Canada.
The attached Sponsorship Package (Exhibitor also included in some sponsorship levels) or Exhibitor Package outlines the available opportunities for sponsorship and for exhibiting products or services during the event. If you simply wish to advertise your products or services to conference delegates but are unable to attend, we also offer an opportunity to place an insert into each delegate’s package. Please take the time to review the following Sponsorship or Exhibitor information.
If you have any questions or would like to discuss either Sponsorship or being an Exhibitor, please feel free to contact the ACE National Office at 1-888-432-2223 or firstname.lastname@example.org.
Brenda Mallat Sue Brunet & Heidi Petro
2016 ACE Conference Chair
Sue Brunet & Heidi Petro
2016 ACE Conference Sponsorship/Exhibitor Co-Chairs
The conference committee welcomes your exhibit and will work with you to ensure that your investment in ACE 2016 is worthwhile. The exhibitor showcase will run from Tuesday morning, October 18, 2016 starting at 7:30 am to Wednesday, October 19, 2016, ending following the last break (approximately 3:30 pm). ACE ensures maximum exposure by holding all morning and afternoon delegate breaks in the exhibitor area on Tuesday and Wednesday. Delegates will also have time to visit the exhibitor showcase during lunch breaks. In addition, an evening reception, held on Tuesday from 5:00 pm to 9:00 pm, will be held with the exhibitors that all delegates will be invited to attend.
Exhibitors will be provided with the following:
*(Additional passes to the conference presentations may be purchased separately.)
*(Additional audio-visual/exhibitor equipment can be requested and arranged directly through the Crowne Plaza – please contact them for details.)
Exhibitors are strongly encouraged to provide a door prize or draw prize for conference delegates, with the opportunity to draw/award prizes at lunch on Wednesday, October 19, 2016.
Exhibit locations will be assigned with first priority going to ACE Corporate Members and conference sponsors.
Further information, regarding the ACE 2016 conference Sponsorship/Exhibitor opportunities, or to register as a Sponsor is available at www.ace-ergocanada.ca (available mid/end of April 2016) or by contacting the ACE National Office at email@example.com.
ACE thanks you for taking the time to consider exhibiting at this unique event.
The conference will be held at the Crowne Plaza located at 5685 Falls Avenue, Niagara Falls. The hotel is only steps away from The Falls and conveniently located next to the Clifton Hill Tourist District. The conference center also offers complimentary parking, in room wireless internet, an indoor saltwater pool, sauna, hot tub, and exercise room. ACE has secured group rates for accommodation at the Inn.
Niagara Falls is only an hour’s drive from Toronto and easily accessible via highways 401, 8, 85, and the Queen Elizabeth Highway. It is also conveniently accessible from two international airports, Toronto’s Pearson International Airport (YYZ) just an hour away and Niagara/Buffalo International Airport (BUF), 30 minutes away. There will be preferred pricing for conference shuttle services offered by Niagara Airbus for $86 round trip or $63.00 one way per person (plus HST) to and from Toronto Pearson Airport.
ACE 2016 will utilize the Niagara room on the second floor of The Crown Plaza Hotel for the main conference and individual sessions. The exhibitor showcase will be featured in the Brock room on the main floor of the hotel.
Please note that Corporate Members and then Conference Partners Platinum, Gold and Silver Sponsors will have priority booth selection (based on order of confirmation) if applications are received prior to June 15, 2016. After June 15, 2016, remaining booth location numbers will be assigned based on order of confirmation and booth location preferences. Please use the booth # from the diagram below when specifying your preferred booth locations on the application form.
Exhibit booths are 10’ wide x 8’ deep spaces. Tuesday and Wednesday (October 18 and 19, 2016) morning and afternoon breaks and a Tuesday evening reception will be held with the exhibitors to ensure maximum exposure. Although the exhibitor room will be locked at night, the Association of Canadian Ergonomists will not be held responsible for losses and vendors should ensure they have adequate insurance.
Please see layout of booths below.
Please find outlined below the Sponsorship Level packages which have been created for our event. Becoming involved with this event will provide exposure for your people, your products and your organization. The conference program is purposefully designed to provide multiple opportunities to network, develop and expand professional relationships, and to share experiences and solutions for today’s current issues. Regardless of your goals, the ACE 2016 conference is a strong forum to help achieve them.
Sponsorship packages are outlined below with opportunities for visibility and recognition identified for each level of sponsorship. The conference committee welcomes your sponsorship and will work to ensure that your investment in ACE 2016 is worthwhile.
In recognition of the ongoing support of current ACE Corporate Members, discounted rates may apply (see below for details).
|Sponsorship Level||Rate||Corporate Member Rate|
|Conference Partner (1 only)||$20,000||-|
|Sponsorship Add-Ons||Varied amounts ($1500, $1000, $750, $500 or $250)|
|Sponsor a Student||$150||$150|
|Delegate package insert*||$250||$250|
*1 delegate package insert is included for exhibitors.
For Sponsors, quantity varies: see categories listed on the following pages.
|One year corporate membership||✔||✔||✔||-||-|
|Booth location selection||Priority||In order of confirmation||In order of confirmation||In order of confirmation||-|
|Complimentary conference registrations||4||1||1||1||1|
|Complimentary guests at opening reception||4||1||1||-||-|
|Acknowledgement in final program||Full page||Half page||Quarter page||Business card size||✔|
|Acknowledgement on conference website||Name, logo and link||Name, logo and link||Name, logo and link||Name, logo and link||Name, logo and link|
|Acknowledgement at opening ceremony||✔||-||-||-||-|
|Acknowledgement on conference signage||✔||-||-||-||-|
|Company name and logo in proceedings||✔||✔||✔||-||-|
|Company name and logo on delegate promotional item||✔||✔||✔||-||-|
|Promotional insert(s) in delegate package||2||1||1||1|
|Recognition on main ACE website||✔||-||-||-||-|
|Acknowledgement in ACE Conference Announcement in Ergonomics Canada - (only available if sponsorship purchased by June 1, 2015)||1/4 Page||1/4 Page||-||-||-|
|Choice of Additional Sponsorships (see sponsorship add-ons)||Up to $1500||Up to $1000||Up to $750||Up to $750||Up to $250|
Sponsorship of one of the following:
DELEGATE PACKAGE INSERT ($250)
Additional delegate package inserts may be sponsored. One delegate package insert is already included for exhibitors. For Sponsors, quantity varies, see categories listed on the previous page.
SPONSOR A STUDENT ($150)
Students are the future. Attending a professional conference can be both a rewarding and challenging experience for a student. ACE provides reduced conference rates for students and volunteer opportunities to further reduce these rates. Sponsor a student at $150 and ACE will ensure that those funds are distributed 100% to students attending the conference by refunding their conference fee. Priority will be given to students who demonstrate financial need.
SPONSORSHIP IN KIND
In addition to the above sponsorship opportunities, donation of specific materials for use at the ACE 2016 conference will be recognized in the final program. Donations may include:
*Inclusion of food products is dependent upon ACE’s contract with the conference centre.
These sponsorships are open to Bronze, Silver, Gold, Platinum and Corporate Partner Level Sponsors until they have all been allocated or until June 15, 2016; after this date they are open to everyone, on a first come, first served basis, with the exception of the discounted conference registration.
|Description of Sponsorships||
|Exhibitor Booth: Additional exhibitor booth||$750|
|Keynote Session: Recognition as primary sponsor for one keynote session. Permission to place materials on tables / chairs, 5 minutes to introduce self/company (3 available)||$750|
|Lunch: Recognition as primary sponsor for one conference lunch. Permission to place materials on tables / chairs, 5 minutes to introduce self/company. (2 available)||$750|
|Opening Reception: Recognition as primary sponsor for conference opening reception. Permission to place materials on tables / chairs, 5 minutes to introduce self/company. (1 available)||$750|
|Panel Discussion: Recognition as primary sponsor for a conference panel discussion. Permission to place materials on tables / chairs, 5 minutes to introduce self/company. (limited availability)||$500|
|Conference Registration: One delegate registration at discounted rate||$500|
|Breaks: Recognition as primary sponsor for a conference break||$250|